Stop Chasing Vendor Insurance Paperwork

VenProof tracks certificates of insurance for every vendor across all your properties. Upload COIs, get auto-reminders before they expire, and stay compliant without spreadsheets.

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Still Tracking Vendor Insurance in Spreadsheets?

You are not alone. Most property managers spend hours every month chasing COIs. But spreadsheets do not send reminders, and expired coverage puts your properties at risk.

Liability Exposure

One uninsured vendor incident can cost tens of thousands in damages your property owner is liable for.

Missed Expirations

COIs expire silently. By the time you notice, the vendor has been working uninsured for weeks or months.

Audit Nightmares

When a property owner or insurance auditor asks for proof of vendor coverage, can you produce it in minutes?

Everything You Need to Stay Compliant

VenProof replaces your spreadsheets with a purpose-built compliance tracker designed for property managers.

Track

Upload COIs for every vendor. See their compliance status at a glance on your dashboard. Green, yellow, or red — no ambiguity.

Remind

Automatic email reminders at 30, 14, and 7 days before expiration. Your vendors get a self-service link to upload their renewed COI.

Report

Generate compliance reports per property or across your entire portfolio. Export PDF for auditors, owners, or your own records.

How It Works

Get compliant in under 5 minutes. No training needed.

1

Add Your Vendors

Enter vendor name, trade, and contact info. It takes 30 seconds per vendor.

2

Upload Their COI

Drag and drop the PDF or snap a photo. Set the expiration date and you are done.

3

Stay Compliant

Your dashboard shows real-time compliance status. Auto-reminders handle the rest.

Simple, Predictable Pricing

Flat monthly pricing. No per-vendor fees. No surprises.

Starter

$29/month
  • Up to 25 vendors
  • Up to 10 properties
  • COI upload and tracking
  • Email reminders
  • Compliance reports
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Pro

$49/month
  • Unlimited vendors
  • Unlimited properties
  • Everything in Starter
  • Vendor self-service portal
  • Priority support
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Annual billing available — save 2 months. All plans include a 14-day free trial.

Frequently Asked Questions

What is a Certificate of Insurance (COI)?
A COI is a document issued by an insurance company that proves a vendor carries active insurance coverage. Property managers typically require COIs from all vendors working on their properties to protect against liability.
How long does it take to get set up?
Most property managers are up and running in under 5 minutes. Add a vendor, upload their COI, and your dashboard immediately shows their compliance status. No training or onboarding calls required.
Can my vendors upload their own COIs?
Yes. With the Pro plan, each vendor gets a unique link where they can upload their renewed COI directly. You get notified instantly when they submit it.
What file formats do you accept for COIs?
We accept PDF, JPG, and PNG files up to 10MB. Most COIs come as PDFs from insurance agents, but you can also photograph a paper COI with your phone.
Is my data secure?
Yes. VenProof uses enterprise-grade encryption and is built on Supabase, which provides row-level security. Your data is stored in SOC 2 compliant infrastructure and is never shared with third parties.
Can I cancel anytime?
Absolutely. There are no contracts or cancellation fees. You can cancel your subscription at any time from your account settings. Your data remains accessible until the end of your billing period.

Ready to Stop Chasing Paperwork?

Join property managers who track vendor insurance the smart way. Start your free 14-day trial today.

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